Jun 25, 2019 at 5:22 PM. Google themselves say Gmail works best in Webmail. I think we just have to accept the reality that Gmail is laggy with Outlook in IMAP mode, especially when the mailbox is large. You could set up the account as POP instead of IMAP and lose the sync capability. Are you unable to configure Gmail in Microsoft Outlook? Learn how to add Google Gmail account to Outlook 2019, 2016, 2013, 2010 and 2007 using simplified steps.
- Outlook 2019 Gmail Password Change
- Outlook 2019 Gmail Imap Settings
- Gmail Email Settings
- Outlook 2019 Gmail Settings
- Outlook 2019 Gmail Folders
- Outlook 2019 Gmail Issues
HomeHow to TipsAdd Gmail Account to Microsoft Outlook Step by Step
As we all know that Gmail is full of advertisements these days. Many people are not able to work properly just because of these things. That is the reason, people are moving from Google account to Outlook. Gmail is also big trouble for Mac users as well. Gmail has become a basic necessity of life but switching has also become a part of it. Outlook’s demand is increasing day by day just because of some limitations of Gmail came across.
Let us look at some user queries?
“Hey, Folks!
I have a query regarding the switch from Gmail to Microsoft Outlook? I am really fed up with Gmail. It is not as good as it was before. I am really tired of everything. Even the manual backup setup is also not working. I have heard about Outlook qualities. Please let me know how to add Gmail account to Outlook?
Thanks!”
I have a query regarding the switch from Gmail to Microsoft Outlook? I am really fed up with Gmail. It is not as good as it was before. I am really tired of everything. Even the manual backup setup is also not working. I have heard about Outlook qualities. Please let me know how to add Gmail account to Outlook?
Thanks!”
“Hello Everyone!
I want to switch from Google to Microsoft apps. I am just tired of scrolling and making space for everything. My contacts and calendars are even full and not up to date. I really want to move on to some new technology. Else I would love to add my Google account to Outlook.
Thanks!”
I want to switch from Google to Microsoft apps. I am just tired of scrolling and making space for everything. My contacts and calendars are even full and not up to date. I really want to move on to some new technology. Else I would love to add my Google account to Outlook.
Thanks!”
As you have seen in the above-mentioned queries that people want to migrate from Google account to Outlook. So let’s just look at the steps related to the above query.
Techniques to Move From Google Account to Outlook Application
In the following section, we are going to show two different approaches that let Gmail emails on MS Outlook application.
- Manual Method
- Smart Automated Solution
#Approach 1: Sync Google Account to Outlook Using IMAP Technique
In this workaround, we used the Outlook feature that allows configuring IMAP enabled account. The following method categorized into two steps. So, let’s get started!
Step 1: Prepare Google Account for Outlook Configuration
1. Sign-in to Gmail profile using any web browser.
2. Go to Gear icon present at right-top corner and select Settings option.
3. Click on Forwarding and POP/IMAP to open its section. Then, select the open labeled as Enable IMAP.
4. After that, click on the Gmail icon and hit Google Account as shown in the screenshot.
5. Next, click on Security option from the left-side navigation panel.
6. Finally, Enable ‘Less secure app access’ option.
These are the basic requirements that need to be done before setting up a Google profile in Microsoft Outlook. Once you have done with this, go through the second step.
Step 2: Add Google Account to Outlook 2016/2013
You can set up the Gmail account in possible two ways i.e., Automatically or Manual Configuration.
Way 1: Automatic Google Account to Outlook Configuration
1. Open MS Outlook 2010 or 2016 on the Windows platform.
2. Click on File >> Info >> Account Settings as shown in the screenshot.
3. The Account Settings wizard open on Outlook interface. Then, click on New to add the Gmail account.
4. Select radio-button of E-mail Account and enter the following details:
Your Name: Type a relevant name
E-mail address: Enter desired Gmail accounts
Password: Authentic password associated with Google account
E-mail address: Enter desired Gmail accounts
Password: Authentic password associated with Google account
Then, hit Next to set up the account.
5. It takes a few minutes to sync the account with Outlook. Once it is configured, an acknowledgment appears on the screen and click Finish to end the task.
6. Now, you can see the added Gmail account on the left side panel.
Way 2: Manually Configure Account Settings
Many times the above method becomes unable to add the account. In that situation, we have to manually set all the settings required for syncing Google account.
1. In the Auto Account Setup window, you need to choose Manual Setup or additional server types option and click on Next.
2. From the next page, you need to opt POP or IMAP and hit Next.
3. In Add Account page, enter the following details in appropriate boxes-
Your Name: Enter a name
Email Address: Enter Gmail ID
Account Type: Select IMAP
Incoming mail server: Type imap.gmail.com
Outgoing mail server: Type smtp.gmail.com
Your Name: Enter a name
Email Address: Enter Gmail ID
Account Type: Select IMAP
Incoming mail server: Type imap.gmail.com
Outgoing mail server: Type smtp.gmail.com
Then, Hit More Settings to continue the process.
4. You need to click the Outgoing Server option. Then check the box labeled as My outgoing server (SMTP) requires authentication and click on OK.
5. After that, click on the Advanced tab and manually enter the following values:
IMAP: 993
SMTP: 52
IMAP Encrypted Connection: SSL
SMTP Encrypted Connection: TLS
IMAP: 993
SMTP: 52
IMAP Encrypted Connection: SSL
SMTP Encrypted Connection: TLS
Then, click OK.
6. At last, click Next >> Finish.
Once you have done with the above steps, check whether the Google account setup or not.
Automated Method to Move Gmail Account Data into Outlook:
As you have seen, the manual method contains many steps and some even complicated ones too. After the import process, it sometimes becomes really difficult to know which account is already being selected. In fact, the different type of sync error arises while adding Google account to Outlook application.
To avoid this problem, there is one finest tool named as Gmail Backup Tool. It is available for Mac as well as Windows platform. This tool is useful in any positive manner. With this utility, one can export the copy of all Gmail emails into local media in PST format. And, this file type can be smoothly importable in Outlook application Via. Import Export Wizard. So, it is a smart way to deal with the situation where a user needs to access the Google account emails in desktop-based Outlook program.
Summing Up:
In the above-mentioned post, we have discussed how to add Gmail account to Outlook. As the manual technique requires a good technical approach in order to add Google account with Outlook, the third party solution will work the best from the user point of view.
With the rise in popularity of real-time communication apps like Slack, WhatsApp, and Skype, you may find it surprising that email is still the primary tool for communication at work – and with 3.9 billion users around the world, that’s unlikely to change anytime soon.
Dominating that space are Gmail and Outlook – two of the most popular email providers in the world.
Although there are a lot of similarities between the two, Microsoft Outlook is more of an email client while Gmail is essentially webmail. The major difference between an email client and webmail is that with an email client users can access their emails without the use of internet, because the emails are saved on the computer. With Gmail being a webmail there is a requirement for an internet connection to access emails.
But which one is right for you? Let’s see how Gmail vs Outlook compare:
Outlook 2019 Gmail Password Change
The History of Gmail and Outlook
There’s quite a lot of history behind the battle for dominance between Gmail and Outlook.
Let’s take a quick tour through the timeline.
- Outlook was originally called Hotmail and launched in 1996
- Microsoft buys Hotmail in 1997 and rebrands to MSN Hotmail
- MSN Hotmail is then rebranded to Windows Live Hotmail
- Gmail is launched in 2004 – with massive fanfare because it offered 1GB of free storage
- Eventually, Windows Live Hotmail is rebranded to Outlook to try and compete with Gmail
Despite working hard to compete, as of 2020, Outlook only has 9% of the email client market share compared to Gmail’s 28%.
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Gmail vs. Outlook: Features
Outlook’s Folder and File System
Outlook has a traditional folder and file system, much like most other email service providers. Its familiarity makes onboarding easier.
One of the downsides, though, is that Outlook’s folder and file system can feel restrictive. Emails can only be assigned to one folder, which limits how effectively you can organize your messages.
Gmail Labels
In typical Google style, Gmail’s launch changed the face of email on account of its innovative labels and categories system. It can take a little time to wrap your head around, but Gmail labels wins on features and functionality, hands down. The ability to add layers of granularity to your inbox is head and shoulders above the folder and file system.
Winner: Gmail
Gmail vs. Outlook: Design
Design can be very subjective. When it comes to choosing an email service provider, people are always going to have their own take on the look and feel that they prefer.
Today, Outlook arguably looks a little dated, while Gmail feels somewhat more cutting-edge.
The basic Gmail design:
The Outlook interface:
(Source)
As design and feel are so subjective, it’s difficult to declare a winner for this round.
Winner: Personal Preference
Gmail vs. Outlook: Productivity
A recent study found that office workers receive around 121 emails a day, with that number set to rise to 126 by the end of 2020. So if you’re going to keep your inbox clutter-free and your emails answered, you need to be able to customize your workflow.
Add-ons and Extensions
Let’s take a look at a few of the most popular add-ons, extensions, and add-ins for the two services:
Gmail
Right Inbox – Right Inbox thrives on helping people be more productive. There is a suite of tools that can help supercharge your inbox, from multiple signature management to customizable templates.
Crystal Knows – Have you ever wanted to discover more about someone, ahead of a key meeting? Crystal Knows can predict someone’s personality using only publicly-available data.
Voila Norbert – Norbert is a Chrome extension that helps you build lists and contact persons of interest to build resourceful relationships. It’s invaluable for tasks like sales and outreach.
Outlook
Docsend for Outlook – Docsend is a popular tool for secure file and document sharing. You can see who is reading your files and how much of those files they actually read. This is especially useful if you’re sending out proposals.
FindTime – Unfortunately, meetings are unavoidable. The only thing worse than a meeting that runs on too long is the chain of emails that takes place before it, in order to arrange a date and time that suits everyone. FindTime streamlines the process of pinpointing a slot in which all attendees are free.
Evernote – If you’re an Evernote user, then their Outlook add-in is a great way to save time on projects, and move note-taking directly into your inbox.
Who wins this round?
Simple. Gmail has so many more options for customization that it wins hands down.
Winner: Gmail
Additional Reading:25 Best Gmail Extensions for 2021
Outlook 2019 Gmail Imap Settings
Gmail vs. Outlook: Cost
Outlook
Personal use of Outlook in your browser is free. Beware though – there are some restrictions on these accounts. Use of the app requires Office 365, for one, which is currently about $60 a year.
Gmail
Gmail is also free to individual users (if you’re using it for work, you may need a paid account). As a standalone product, Gmail just squeaks past Outlook for the win here.
Winner: Gmail
Gmail vs. Outlook: Storage and Attachment Limits
As you know from earlier in the article, the amount of storage that comes free with the account is crucial when it comes to winning market share.
So how do Gmail and Outlook compare?
Gmail storage is capped at 15 GB for the free service, whereas Outlook now boasts 15 GB of free storage for email and then an additional 5 GB for storing files on their OneDrive cloud product.
What about attachment sizes?
Gmail allows you to send attachments up to 25 MB. Outlook, on the other hand, has a maximum attachment size of 20 MB – so not a big difference.
Winner: Outlook
Gmail Vs. Outlook: Connectivity
It’s not uncommon nowadays for users to have multiple email accounts. The thing with multiple email accounts is that you need to manage them all somehow. Many people choose to use third-party tools to help manage this. One of the most popular on the market is Thunderbird.
Gmail Email Settings
So how do Gmail and Outlook stack up as far as connectivity is concerned?
Outlook 2019 Gmail Settings
Gmail supports both POP and IMAP. It’s also incredibly easy to set up – in fact, you can see our guide on Gmail SMTP settings here.
Outlook 2019 Gmail Folders
Outlook also supports POP and IMAP. This means there isn’t much to call between the two. While there’s some anecdotal evidence that suggests that Gmail is a little faster, there isn’t any hard data available.
Outlook loses out a little because it’s less intuitive than Gmail when it comes to setting it up.
Winner: Gmail (only pinching it because it’s easier to set up than Outlook).
There are many things you need to take into consideration when choosing an email service, from storage to attachment limits.
Outlook 2019 Gmail Issues
![Outlook Outlook](/uploads/1/3/7/5/137576788/354287273.png)
It’s pretty apparent though, that if you want to stay on top of your emails in 2021, you have to choose Gmail (sorry, Microsoft).